Services
Run Smarter. Grow Faster.
Practice Independently.
Revenue Cycle Management
Optimize Your Practice’s Financial Health
A well-managed revenue cycle allows medical practices to keep track of financial transactions efficiently, right from patient scheduling to final payment reconciliation. This includes claim submission, insurance verification, coding accuracy, and denial management.
Healthcare RCM solutions help physicians simplify these processes, reducing administrative burdens and ensuring timely reimbursements. An ineffective revenue cycle can lead to problems such as billing errors, high denial rates, financial setbacks, and more. Many healthcare providers lose revenue due to preventable issues such as incorrect coding, delayed claims processing, and inefficient payment collection strategies.
Our goal is to help providers eliminate these obstacles and maintain financial stability. We focus on identifying inefficiencies within your revenue cycle and providing actionable solutions like:
- conducting a detailed financial assessment
- pinpointing areas for improvement
- putting best practices in motion
All of this helps us optimize revenue generation. Data analytics, automation tools, and compliance-driven workflows help practices reduce claim denials, increase collections, and achieve favorable financial outcomes. Building a successful medical practice starts with strong financial foundations. Let us help you improve your revenue cycle and get on the path to long-term profitability and compliance.
In-Network Payer Negotiations
Secure Better Reimbursement Rates
If you are a practice with less-than-ideal rates, we may be able to help. If you are a new start practice, having a team of certified in-network negotiators at your side may help to prevent contracts with low or less than Medicare rates. We negotiate payer contracts on your behalf to ensure fair and competitive reimbursement rates using market-based rates from like-services in your region or specific market, post Transparency Act. Our expertise in payer relations helps you remain financially viable and strengthen your in-network position while making data-driven decisions on contractual rates. Our suite of RCM services then monitors payments to ensure contracted rates are maintained by payers to the EOB.
Accounting, Finance, AR/AP Management
Achieve Financial Clarity, Control, and Strategic Growth
MedCBO delivers comprehensive financial management and accounting services tailored to the unique needs of independent physician practices. Our support includes pro forma development, budget planning, expense tracking, treasury and lockbox account oversight, accounts receivable (AR) and accounts payable (AP) management, and financial forecasting. We go beyond bookkeeping—our financial analytics are directly linked to strategic goals, helping you make informed decisions that drive profitability, sustainability, and long-term growth. With MedCBO as your financial partner, you gain the clarity and control needed to confidently expand your practice, optimize cash flow, and align your operations with your business objectives.
Data Intelligence, Unified Dashboards, Accessible from Anywhere
Make faster, smarter decisions with visibility across your entire practice.
MedCBO delivers unified dashboards that bring together your financial, operational, HR, marketing, and revenue cycle management (RCM) metrics in one secure, accessible platform. Whether you’re in the office or on the go, you can access key performance indicators from any device—anytime, anywhere. Our intuitive dashboards provide actionable insights that help you monitor performance, identify trends, and drive growth across your independent practice. With MedCBO, critical data is always at your fingertips—when and where you need it most.
Human Resources, Payroll, On/Off-boarding
Simplify People Management
MedCBO provides end-to-end HR and compliance support so you can focus on building a high-performing, patient-centered team. From managing payroll, I-9 verification, and maintaining compliance with labor laws to overseeing the full onboarding and offboarding process, we handle the administrative complexities that come with running an independent medical practice. Our team supports physician and staff hiring with structured interview documentation, performance improvement tracking, and automated workflows that initiate credentialing and payer enrollment for clinicians from day one. We also guide you through annual compliance requirements and offer a customizable library of training modules to meet your practice’s unique operational and regulatory needs.
Credentialing, Enrollments, and Medical License
Accelerate Provider Approvals
Credentialing and licensing shouldn’t delay your ability to care for patients—or get paid. MedCBO simplifies the complex and time-consuming processes of payer credentialing, hospital enrollment, and medical license attainment. We manage every step to reduce delays in provider start dates, billing eligibility, and revenue capture. Our team also handles ongoing re-credentialing, re-enrollment, and license re-attainment, proactively tracking expiration dates and submitting renewals to keep your practice in continuous compliance. All credentialing documents are securely stored in our integrated HR system, giving you 24/7 access to your records from anywhere. With MedCBO, you have a trusted team ensuring your providers are always cleared to work—so you can stay focused on delivering high-quality care.
HR, Financial, and IT Compliance
Stay Compliant, Stay Secure, Stay in Business
We keep your practice up-to-date with the latest compliance regulations and help you ensure adherence to HR, financial, and IT standards. Non-compliance with healthcare regulations like HIPAA, OSHA, the Affordable Care Act (ACA), and employment laws can result in hefty fines. For example, HIPAA violations can result in penalties ranging from $100 to $50,000 per violation, depending on severity. Failing to comply with labor laws, such as wage and hour regulations, can result in audits by agencies like the Department of Labor (DOL) and possible revocation of certifications or operational licenses. Correcting compliance violations often involves additional expenses for legal consultations, training, updating policies, and implementing new systems to avoid future breaches. Compliance failures can increase the cost of liability insurance or result in denial of claims, further straining the organization’s finances. Medicare, Medicaid, and private insurers may refuse to reimburse for services if compliance with billing, coding, or patient care standards is not met. Non-compliance can also disqualify providers from participating in government-funded healthcare programs.
Financial and Operational Controls
Protect and Enhance Your Bottom Line
Our financial control services are designed to safeguard your practice’s assets, reduce waste, and ensure transparency in all financial operations. We will review your in-network contracts for financial viability, FTE distributions, expenses, revenue cycle metrics, and the practice’s overall health. We tie out your accounting to your bank accounts and RCM reporting to ensure that your practice is balanced and that any opportunity for growth or revenue capture remains at the forefront of our business discussions. We stay with you throughout our contract, so you always have our expertise with you.
Banking and Accounts Management
Streamline Treasury Operations and Unlock Financial Flexibility
MedCBO simplifies treasury management by overseeing your operational and lockbox accounts, optimizing cash flow, and managing the revenue cycle activity that flows through those accounts. Our team ensures funds move securely and efficiently while providing ongoing analysis and recommendations to support financial performance and cost control. Beyond day-to-day treasury oversight, we also connect your practice with trusted lenders and financial resources to support expansion, working capital, and sustainability goals. With MedCBO managing your financial infrastructure, you can stay focused on delivering care—while we support the stability and growth of your practice behind the scenes.
Business Formation, Branding, Websites
Launch Your Practice With Confidence
Starting a new practice is an exciting milestone—but navigating the unknown can be overwhelming. That’s where we come in. MedCBO provides end-to-end support to ensure your launch is seamless and strategically sound. From preparing and filing your business formation documents to developing a brand identity that resonates with your patient population, we help lay the legal and marketing foundation for long-term success. We also design and build your website as part of a coordinated marketing plan, ensuring every element—visual, digital, and operational—is aligned from day one. A strong, tailored presence at launch isn’t optional—it’s essential.
Marketing
Brand Recognition and Community Outreach
Your independent practice needs a strong online presence to attract patients, build credibility, and grow your business. MedCBO helps you create a professional, high-impact website with clear messaging, SEO optimization, and seamless appointment scheduling—so patients can find and choose you with confidence. With expert branding, patient testimonials, and engaging content, we ensure your practice stands out, bringing in more patients while you focus on providing exceptional care.
Medical, Pharmaceutical, Office Supplies
Reduce Practice Costs Through MedCBO’s Group Purchasing Power
MedCBO gives independent physician practices the purchasing power of a large health system—without giving up their autonomy. Through our aggregated group purchasing network, we help private practices significantly reduce costs on medical supplies, office essentials, diagnostic tools, and prescription medications. By leveraging our collective buying strategy, you gain access to discounted pricing typically reserved for hospitals and large provider groups. Whether you’re just starting your practice or optimizing expenses in an existing clinic, MedCBO helps you control overhead, improve margins, and stay financially independent.
AI-Driven Electronic Health Record (EHR)
MedCBO harnesses the power of AI-driven documentation in our EHR to transform clinical workflows, surpassing traditional voice-to-text solutions like Dragon or M*Modal. Unlike conventional dictation tools that require manual editing and integration, our advanced AI technology captures patient-provider conversations in real time, automatically generating structured, specialty-specific SOAP notes and populating discrete fields within the EHR. This seamless process not only enhances documentation accuracy but also significantly reduces administrative burdens.
By minimizing time spent on computer tasks, physicians can devote more attention to patient care and personal well-being. Studies have shown that AI scribes can reduce charting time by up to 75%, leading to improved patient interactions and increased provider satisfaction . Embracing this cutting-edge technology enables healthcare providers to focus on delivering high-quality care while maintaining a healthier work-life balance.
Document Shredding, Medical, Chemo, Lab, Pharmaceutical, Controlled Substance Waste Removal
From Paper to Pharmaceuticals—We’ve Got Your Disposal Needs Covered
MedCBO provides turnkey solutions for secure document destruction and compliant medical waste disposal to support the operational and regulatory needs of independent practices.
We help you identify and manage vendors for:
HIPAA-Compliant Document Shredding: Protect your patients and your practice with secure, scheduled or on-demand shredding services that meet all privacy and data protection standards.
Medical Waste Removal: We coordinate licensed services to safely dispose of regulated medical waste, including sharps, biohazardous materials, and contaminated supplies, in compliance with state and federal regulations.
Chemotherapy and Pharmaceutical Waste: MedCBO ensures your practice is aligned with EPA and DEA disposal standards for chemo agents and pharmaceutical byproducts, reducing risk and liability.
Laboratory Waste: From specimen containers to chemical waste, we help manage removal protocols tailored to your lab’s specific needs.
Controlled Substance Disposal: We facilitate DEA-compliant disposal of expired or unused controlled substances, preventing diversion and ensuring full regulatory compliance.
Our team simplifies vendor coordination, scheduling, and documentation—so you can stay focused on patient care, confident that your waste management processes are secure, compliant, and cost-efficient.